Category Archives: Compliance Management

Finland’s transport regulator increases efficiency and improves reporting times to ECCAIRS

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Finland’s transport regulator increases efficiency and improves reporting times to ECCAIRS

TraFiThe Traffic Analysis department of the Finnish Transport Safety Agency (TraFi) is involved in the collection and analysis of safety and environment information regarding Finland’s transport system. As part of their reporting obligations, the regulator is required to submit both accident and incident reports to the European Co-ordination Centre for Accident and Incident Reporting Systems (ECCAIRS).

However, cialis after recording high and continuously increasing aviation occurrence reports, mainly down to their limited resources, the regulator identified a need to increase the efficiency of their occurrence management process, improving reporting times to ECCAIRS.

Ossi Kasurinen, TraFi’s Safety Information Adviser, said: “Saving occurrence reports manually into ECCAIRS database requires a lot of work and was extremely labor intensive at times, especially as we have limited resource in which to do it. We required a solution that would help us to streamline our occurrence report management process as well as feed the ECCAIRS database more efficiently.”

TraFi develops safety of the transport system across Finland, promoting environmentally friendly transport solutions. It is responsible for transport system regulatory duties across the four main transport sectors of air, rail, land and sea, and so it was crucial they found a solution which would improve their occurrence management and analysis processes.

With Ideagen Gael’s Q-Pulse solution, TraFi benefit from a fully integrated safety occurrence reporting and incident management solution, allowing their aviation community to raise occurrences in multiple formats before being processed directly into Q-Pulse.

The regulator also use Q-Pulse for their safety data management and enjoy seamless and automated integration with the ECCAIRS database which has streamlined their previous manual processes to provide more effective safety oversight of Finnish Civil and General Aviation.

Ossi added: “Q-Pulse is customizable and makes it possible to import and export data from and to other systems, cutting down the manual process dramatically. As our data is stored in Q-Pulse, we will be able to analyses it using the solution and, as the solutions is used by a few of our aviation customers, there may be possibilities that we can experience some synergy benefits in data transfer also.”

“Our Q-Pulse solution has completely taken over our day-to-day operations in regards to managing safety and environment information. As well as receiving multiple occurrence reports from varying systems, we can manage and classify these reports before easily exporting them into ECCAIRS. It has helped us improve overall occurrence management – and the solution’s analysis functionality will help us fulfill our duties despite the limited resources that we have.”

Audit Management Software for Aviation

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Audit Management Software for Aviation

Auditing throughout the aviation industry is a mandatory task to ensure that certificated organizations are performing to the strict regulations set out by the governing bodies. Audits are performed regularly throughout the aviation industry and contribute to complying with standards as well as identifying shortfalls and areas of improvement.

The Q-Pulse Audit Management module provides the ability to check a proposed audit plan for coverage, completeness and availability before finalizing schedules, automatically creating and updating the audit calendar. Past audit reports and historical data and status of all previous audit and CA/PA findings are available for review. Audit checklists can be created, exported and imported to and from external sources and audit packs can be created as points of reference.

A trail of departments visited, people spoken to, and processes checked etc, simplifies the creation of the audit report. Positive findings and opportunities for improvement are included, individual records created for each finding and the audit report agreed, formalized and tracked to conclusion through Q-Pulse.

Q-Pulse continually monitors the status of each audit action from when it is raised until closure and ensures the compliance management system is properly maintained, managed, and that actions are not overlooked. Q-Pulse can integrate with email systems to offer point-of-need access to audit records direct from automatic email notifications of upcoming or overdue events or actions.

Audit Management provides a closed loop system from scheduling, through planning, conducting and following up of audits in a manner that supports organization-wide improvement.

Offline Audit extends the Q-Pulse compliance management solution, enabling auditors to perform key activities when not connected to Q-Pulse. Auditors can complete checklists and record document findings while on-site at the point of need.

The objectives of Audit Management are to:

  • Provide a central repository for all audit management information that allows the demonstration of compliance with minimum overheads and disruption
  • Manage internal, external and third party audits across a specific or any number of compliance management systems
  • Identify potential improvements in systems, processes, equipment, material and people
  • Report both positive audit results as well as managing actions and findings  through to conclusion
  • Manage the complete audit life cycle from scheduling, planning and conducting to reporting and following up actions through to conclusion.
  • Manage Audits offline, providing the import and export of data to record and perform audits remotely

 

 

Corrective/Preventative Action Management

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Corrective/Preventative Action Management

Q-Pulse manages non-conformance through the CA/PA, (Corrective Action/Preventative Action) module, by automating established workflows and highlighting areas of improvement. Any type of aviation organization can identify, manage, control and correct areas of non-compliance in order to correct and pass any type of regulatory requirements.

Direct access to compliance actions from a central register streamlines the management of processes, reducing the effort spent managing activities and accelerating time to completion for actions. Role-based message management closes the loop on overdue processes by enabling the conditional escalation of actions to other roles where required, and the setup of different workflows based on record content.

Once collected in the CA/PA Management module, information can be viewed in isolation, either in groups of related information or across the complete organization. Robust security allocates access to information as you require it.

Any number of reports can be published and saved in personal or shared folders which significantly reduce the amount of time and effort spent searching for information. In addition, the Analysis module provides extensive graphical grouping and trend reports that greatly assist in spotting related issues and more importantly help identify opportunities for improvement.

The flexibility and capability of the CA/PA Management module ensures Q-Pulse is core in enabling an organization to reap significant benefits from their compliance efforts.

The objectives for CA/PA Management are to:

  • Automate the non-conformance process for the business within a single system
  • Extend the non-conformance process throughout a business with a centralized approach
  • Promote a systematic and holistic approach to non-conformance management
  • Notify and manage those responsible for non-conformances that in turn promote reduction in recurrence
  • Streamline non-conformance management to increase stakeholder satisfaction and improve the bottom line

Aviation Safety, Quality and Risk Management, ISO, OSHA, TSA, EPA, FAA, IS-BAO, IOSA, EASA

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Services for the Aviation Industry

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Our aviation consulting services are supported by a network of partners sharing resources and values. We believe in applying the right set of skills and experience to any aviation project, and to deliver right-priced solutions. Our aviation clients benefit by achieving their goals in an efficient and cost effective manner.

We consult across a wide variety of clients in the global aviation world on determining the safety and operational integrity of our client’s airline, repair station and airport operations. Our services range from airline safety and operations assessments including flight department assessments, fuel farm and ground services support training, airport security assessments, and technical manual development.

Our philosophy is to assist our clients to build closed-loop systems to support all aspects of Flight Operations, Ground Operations, Aircraft Maintenance, Security and Safety. We focus on leadership, communication, problem resolution, continuous surveillance and information architecture to meet an organization’s responsibilities for its safe aviation operations.