TRANSPLANT TRANSPORTATION SERVICES JOINS ACSF

TRANSPLANT TRANSPORTATION SERVICES JOINS AIR CHARTER SAFETY FOUNDATION 

Source: Bryan Burns
ACSF President
888-723-3135
bburns@acsf.aero

Alexandria, VA,  November 25, 2013 — The Air Charter Safety Foundation (ACSF) is pleased to announce that Transplant Transportation Services, Inc (TTSI) is the newest company to join the ACSF.  Along with 105 other companies, Transplant Transportation now supports the ACSF’s vision to enable on-demand air charter providers and fractional program managers to achieve the highest levels of safety in the aviation industry.

“Our mission at Transplant Transportation is to provide our hospitals, transport centers and organ procurement organizations with operational excellence and relentless levels of service and safety,” said Transplant Transportation President Scott Pritchard. “We recognize the important, life-saving work the organ teams provide and strive to deliver them to their destination safe, prompt and in comfort.”

Pritchard noted, “When we schedule a flight and select an aircraft, safety is our priority. Joining ACSF will help us do both.”

Transplant Transportation is a leader in logistics, managing systems, processes and technology. With more than five years’ experience, TTSI works with a select network of world-class operators to provide complete transportation services for organ transplant teams, organs, and support staff.  With the emphasis on thoroughly vetting each charter flight, they have narrowed the list of their safety approved network down substantially from the many charter operators available in the marketplace today.

“We are pleased to welcome Transplant Transportation Services to the foundation,” said ACSF President Bryan Burns. “Becoming a member of ACSF is a testament to their commitment to providing the safest aircraft and flight crews for their clients.”

For further information, go to www.acsf.aero or www.transplanttransportationservices.com.

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“The vision of the ACSF is to enable on-demand charter providers and fractional program managers to achieve the highest levels of safety in the aviation industry. This goal will be achieved through:

  • Promotion of risk management programs,
  • The adoption of one common industry audit standard,
  • Dissemination of safety information and,
  • Creation of additional programs that advance the goals of the foundation.”

IS-BAO Audit Capabilities

Our IS-BAO Audit team consisting of Sextant Readings Solutions registered auditors and those of our business partner Mentair Group.  Mentair Group has been actively involved with IS-BAO since its inception, and has a great deal of experience in Stage I, II, and III recurring audits.  Together with Sextant Readings Solutions experienced auditor team, we offer you experience, knowledge and guidance that are commensurate with your new or mature SMS environment.

Services Offered

Audits

  • IS-BAO Audits
  • Regulatory Compliance Audits
  • Internal Evaluations
  • Quality Assurance Audits
  • Safety Assurance Audits
  • Gap Analysis for SMS Standards, IS-BAO, ACSF or FAA requirements for Part 121
  • Third Party Audits
  • Audits of Client’s vendors
  • Repair Station / MRO (CFR Part 145)
  • Fueling operations
  • Ground handling (FBO)

 Training and Education

  • Safety Management Systems for Executives
  • Safety Management Systems Practical Concepts
  • Safety Manager Training
  • Quality Auditor Training (Initial and Lead)
  • Internal Audit Program Development
  • Safety/Quality Manager Development

Implementation Services

  • Safety Management System (SMS)
  • Quality Management System (QMS)
  • Continuing Analysis Surveillance System (CASS)
  • Internal Evaluation Program (IEP)
  • Aviation Safety Action Program (ASAP)

Ash Marron CEO Ideagen Gael Limited Presents to the CAAC Safety Conference

Aviation safety management leaders Ideagen Gael Ltd has become the first Western company to present at the Civil Aviation Administration of China’s prestigious safety conference for carriers and airports.

Ash Marron CAAC Safety conference 2013

Chief Executive Officer, Ashley Marron, was a specially invited guest to the conference, which was held in Kunming, China, on Wednesday, October 9th, and delivered a successful presentation on aviation safety management, in particular the changes between regulators and their regulated organizations.

ash marron

I was honored to be asked to the event and found the two days hugely informative.

I came away with a clear understanding of the many challenges they face in regards to SMS implementation and I hope we can continue to use our experience to help and work with them on their journey.

Ashley Marron
Chief Executive Officer

Ideagen Gael was invited to the prestigious event following a series of successful projects with aviation regulators such as the General Civil Aviation Authority (GCAA), the UK Civil Aviation Authority (UKCAA) and Trafi, the Finnish transport agency.

During a 30 minute speaking slot, Mr. Marron addressed 75 delegates from across China before his presentation covered the subject of technology, and how it is helping to improve the relationship between regulators and their regulated organizations around the world.

Mr. Marron said: “I was honored to be asked to the event and found the two days hugely informative. I came away with a clear understanding of the many challenges they face in regards to SMS implementation and I am hopeful that we can continue to use our experience from other global implementations to help and work with them on their journey.”

The event, entitled ‘The 1st International congress on Implement; Sharing; communication of SMS’, provides aviation organizations from across China with a platform to discuss improvements in aviation safety.

Thomas Zhang, Ideagen Gael’s Aviation Business Development Manager in the region, added: “Despite there being language differences and cultural diversity during communication, I learned a lot from the event.

“Like the rest of the world, Chinese aviation organizations retain the same concept of quality, safety and risk management. Hence, this is best platform for us share and spread our values, successes and experiences.”

Ideagen Gael is a leader in aviation safety, with over 300 organizations globally benefiting from its safety management system, Q-Pulse.

Ideagen Gael’s project with the GCAA, the aviation regulatory body for the United Arab Emirates, saw them improve relationships with their 500+ organizations, driving improved audit practices and consistency. Meanwhile, other successful projects with the UKCAA and Trafi have resulted in improved risk management and regulatory accident and incident reporting.

Finland’s transport regulator increases efficiency and improves reporting times to ECCAIRS

Finland’s transport regulator increases efficiency and improves reporting times to ECCAIRS

TraFiThe Traffic Analysis department of the Finnish Transport Safety Agency (TraFi) is involved in the collection and analysis of safety and environment information regarding Finland’s transport system. As part of their reporting obligations, the regulator is required to submit both accident and incident reports to the European Co-ordination Centre for Accident and Incident Reporting Systems (ECCAIRS).

However, cialis after recording high and continuously increasing aviation occurrence reports, mainly down to their limited resources, the regulator identified a need to increase the efficiency of their occurrence management process, improving reporting times to ECCAIRS.

Ossi Kasurinen, TraFi’s Safety Information Adviser, said: “Saving occurrence reports manually into ECCAIRS database requires a lot of work and was extremely labor intensive at times, especially as we have limited resource in which to do it. We required a solution that would help us to streamline our occurrence report management process as well as feed the ECCAIRS database more efficiently.”

TraFi develops safety of the transport system across Finland, promoting environmentally friendly transport solutions. It is responsible for transport system regulatory duties across the four main transport sectors of air, rail, land and sea, and so it was crucial they found a solution which would improve their occurrence management and analysis processes.

With Ideagen Gael’s Q-Pulse solution, TraFi benefit from a fully integrated safety occurrence reporting and incident management solution, allowing their aviation community to raise occurrences in multiple formats before being processed directly into Q-Pulse.

The regulator also use Q-Pulse for their safety data management and enjoy seamless and automated integration with the ECCAIRS database which has streamlined their previous manual processes to provide more effective safety oversight of Finnish Civil and General Aviation.

Ossi added: “Q-Pulse is customizable and makes it possible to import and export data from and to other systems, cutting down the manual process dramatically. As our data is stored in Q-Pulse, we will be able to analyses it using the solution and, as the solutions is used by a few of our aviation customers, there may be possibilities that we can experience some synergy benefits in data transfer also.”

“Our Q-Pulse solution has completely taken over our day-to-day operations in regards to managing safety and environment information. As well as receiving multiple occurrence reports from varying systems, we can manage and classify these reports before easily exporting them into ECCAIRS. It has helped us improve overall occurrence management – and the solution’s analysis functionality will help us fulfill our duties despite the limited resources that we have.”

GCAA lead the way – choosing Q-Pulse as the solution

GCAA lead the way – choosing Q-Pulse as the solution

iStock_000002708193LargeThe General Civil Aviation Authority (GCAA) is a federal, autonomous body set up to oversee all aviation-related activities in the United Arab Emirates. Created in 1996, the GCAA provide designated aviation services with observance to safety and security to strengthen the aviation industry within the UAE and its air space.

Regulating over 550 organizations throughout the UAE, the GCAA required an electronic auditing system which would allow them to easily demonstrate traceability of audits and analyses their findings within and across organizations.

By implementing Q-Pulse, developed by Ideagen Gael Ltd, the GCAA moved from their laborious paper-based system to an electronic auditing system, allowing them to holistically analyses the audit findings and issues from their regulated organizations.

In doing this, the GCAA became the first such regulator in the world to use Q-Pulse for their entire internal and external auditing processes.

The Background

The aviation industry in the United Arab Emirates (UAE) is one of the few growing markets in the world. Founded in 1996, the General Civil Aviation Authority (GCAA) regulates Civil Aviation across the UAE, ensuring that safety and security is being met to regulatory standards.

Since its inception the authority has made considerable progress as the aviation industry in the UAE continues to grow, embarking on bold new initiatives to provide a better service for the aviation industry.

Modernization of the air traffic control center program, radar equipment’s and the establishment of new facilities to serve the aviation growth in the UAE are just some of the projects initiated by GCAA. The GCAA have also been busy behind an overhaul of civil aviation services in the UAE, creating the necessary infrastructure required to bring them in line with the rapidly growing market. These include state-of-the-art Air Traffic Control systems; Civil Aviation Regulations and AIP upgrades; Flight Safety Services procedures; internal HR structures and policies; and a host of other activities to ensure safe and efficient services.

The UAE were the first in the Middle East region to introduce Satellite Navigation GPS approach procedures, when it was introduced for Dubai International Airport.

The Challenge

With over 550 organizations – from Aircraft Operators to Air Traffic Control centers – GCAA realized that it was imperative they moved from their dated and laborious paper based auditing system. Previously, evidence and findings had been collated through a series of impractical phone calls and e-mails – meaning traceability was then hard to demonstrate.

The GCAA recognized that they needed a single, clear system to relay their audit findings from their hundreds of regulated clients and organizations, and allow them to analyses those same findings quickly and easily.

By turning to Q-Pulse – developed by Ideagen Gael Ltd – GCAA had found the most comprehensive and flexible software tool that met their auditing needs, allowing them to integrate all their audit schedules and findings electronically in one centralized place.

Ismaeil Mohammed Al Balooshi, Director of the GCAA’s Aviation Safety Department, said: “It was becoming increasingly difficult to keep on top of our auditing. Our previous system was paper based and having used this for several years it was proving extremely complicated when trying to retrieve and access information, such as previous audit findings. A need arose to analyses trends and source potential problems – which ultimately made it more difficult in ensuring aviation safety to industry regulations.

“At the GCAA, we regulate hundreds of organizations across an extensive range of services in the UAE such as Aircraft Operators, International Airports, Dangerous Goods forwarders as well as training, medical and maintenance organizations. So our new system had to show we were actively ensuring safety in all the organizations we regulate.

“What we needed was a system that allowed us to integrate all our auditing schedules, findings and evidence into one easy to use database, allowing all our regulated organizations to submit their evidence centrally. But also one that had the scope to extend beyond our initial auditing requirements into areas such as document control for manual and other such approvals, plus the scope to manage a fully integrated SMS system.

“We found Q-Pulse – and quickly realized it provided the solution to our immediate and future needs.”

The Solution

By implementing Q-Pulse, the GCAA became the first such regulator in the world to adopt a centralized electronic system deployed directly into the organizations they regulate, firmly establishing a robust scalable solution capable of managing audit, document and SMS activities.

The unique and groundbreaking new project allowed the authority to introduce an innovative idea and completely overhaul their previous auditing system.

Through Q-Pulse, the GCAA integrated all of their audit schedules and findings – in areas such as Airworthiness, Flight operations, ANAs, Licensing and Security – into one central database. Instead of working with a traditional paper based and laborious system, all of GCAA’s auditing plans and results can be found through easy-to-use Q-Pulse features yielding significant benefits.

All of the authority’s regulated organizations are now managed within Q-Pulse to track all their audit activity and findings, plus keep a copy of the latest version of their approved manuals. Previous revisions are also automatically archived and can be retrieved on demand. The latest version is always available at the point of audit thus findings can be raised against them, checklist questions or ad hoc findings, all of which can easily be graphically analyzed.

Q-Pulse has allowed the GCAA inspectors to plan and process their audits from creation to final closure, while regulated organizations interact with Q-Pulse to resolve their audit findings. This has had a hugely positive impact on both the GCAA and their regulated organizations, with response times being cut dramatically for issues needing resolved for example.

As with any similar organization managing a large quantity of other organizations, the result is a vastly improved regulator/regulated relationship. Strengthening this bond has resulted in the better control and scheduling of audits, an improved sharing of knowledge across disciplines and an easy, user-friendly tool to analyses the results. In industry terms, the GCAA’s innovative decision to introduce Q-Pulse has resulted in an upsurge in market confidence – and safer skies above the UAE.

Saif Mohammed Al Suwaidi, who took up his role as GCAA’s Director General in 2006, said: “As the first CAA in the world to adopt this approach, the GCAA has taken a truly proactive stance in maintaining and improving safety and security oversight.

“As well as being an innovative project with a truly unique approach, it is extremely encouraging to see technology being applied in such an innovative way. This is within an industry in which it is imperative both to take full advantage of the advances that are occurring around us, and to keep pace with the continuing expansion in the region’s aviation sector. This will assist the GCAA in establishing a strong infrastructure to formulate the basis for their safety and security resolutions and enforcement action. This platform is also used by many of our partners in the UAE civil aviation industry which will allow us to streamline our related processes, and hence allow us to provide better services to our clients.”

Safian Baharome, Quality Assurance at flydubai, revealed their improved relationship with the GCAA has helped boost their Quality Management. Safian said: “We have found the GCAA’s interaction with Q-Pulse as helped us manage our non-conformances better. The CA/PA module has enabled us to track our non-compliances better and provide data for analysis and review while the ‘My Action’ provides a snap shot of any findings that are outstanding. Q-Pulse will also prompt and flag any non-conformances that are still open so that they would be able to be closed in a timely manner. Q-Pulse has enabled us to not only manage our audit findings better, it has provided us with easy data extraction for our CI program.”

Tony Mackenzie, Manager of Operations and Compliance at Etihad Airways, said: “This is an excellent step forward in the UAE and light years ahead of some countries in Europe. Well done.”

The Results

By implementing Q-Pulse as their centralized auditing system, GCAA eradicated their confusing paper based methods and ensured that the gap between the regulator and the regulated – a huge problem experienced across the entire aviation industry – was bridged. As the regulator, GCAA now have complete control of their audit schedules and timelines and can share knowledge across disciplines, something they previously had difficulty in achieving.

By implementing Q-Pulse, the GCAA provided their 50-plus inspectors and over 550 regulated clients with a simple and easily accessible auditing database. Analyzing their audit findings has also been made realistically achievable within an acceptable timescale. Q-Pulse allows GCAA’s auditors to study findings easily and effectively, meaning they can learn and target areas of improvement across region, regulation and industry.

In terms of the regulated, GCAA’s implementation of Q-Pulse has provided them with one place for all their evidence collation – allowing them to prepare for audits and see all their historical findings.

Donald Maciver, Managing Director at Ideagen Gael Ltd, said: “This project is poised to bridge the gap between the regulated and the regulator that has been such a source of frustration within the aviation industry worldwide. Ideagen Gael is an experienced provider of aviation safety solutions, and Q-Pulse is without doubt the solution of choice within the aviation community.”

Ideagen Gael Ltd’s Chief Operating Officer, Ashley Marron, insists the benefit for both the GCAA and their 550 regulated clients is clear. He said: “The GCAA visionary approach of working with their regulated customer base has expanded the interaction of Q-Pulse to over 550 customers via the web. The GCAA have undoubtedly taken advantage of the fact that Q-Pulse is a robust scalable solution ideal at handling this extensive level of data reporting and action management.

“With over 50 inspectors alone within GCAA, the annual number of audits performed and findings raised is enormous and the operational benefits taking place internally by implementing Q-Pulse in terms of process management and scheduling is also significant. Imagine then the benefit of using the powerful Q-Pulse Analysis functionality to analyses trends across all the audits the GCAA perform. Utilizing the Wizards functionality and mandatory fields, a disciplined approach to data entry, the GCAA’s vision of using the data trend analysis proactively can be achieved. I am really excited about the impact and success of the project.”

Within the GCAA, Q-Pulse will also serve to enhance communication between their internal divisions. This will enable the authority to provide an integrated environment offering safety and security while meeting their commitment to provide the highest standards in aviation safety and security.

Abdulla Al Housani, the GCAA’s Audit Development Manager, said: “As the audit development manager, I’m looking forward to the long term benefits that we’ll get from using Q-Pulse. Not only will we get valuable analysis from the performance and areas of development of our audited organizations, but we’ll also be able to improve and develop our Inspector performance and auditing techniques.

“As we are using one system for all GCAA audit programmers we’ll be able to learn across the organization and develop best practice with our Inspectors, plus new Inspectors will also benefit from this system as they’ll be able to use the data generated from previous audits across the GCAA.”

Sextant Readings Solutions partners with Ideagen Gael Ltd to deliver comprehensive quality, risk, and safety management solutions to the America’s aviation industry

Audit – Positive or Negative connotation in your operation?

Posted by Fiona Macintyre on Mon, Aug 26, 2013

Audit.  A small but highly significant word.  A word that can illicit so much fear and dread throughout an organization.  There is an automatic negative response to the thought of an audit, it’s seen as something negative, something designed by those in authority just to catch you out.  It is easy to see audit as a negative if it is viewed in this way or as just another tick box exercise designed by authorities.

An audit can be conducted internally, by an external regulatory body or by a supplier.  Regardless of who is conducting the audit, all employees need to be on board with the audit process.  To do so, an organization needs to turn any negativity on its’ head and have an audit seen as a positive.  That means all employees adhering to standard working practices at all times and not just for the audit.

So how does any organization turn negativity and doubt into positivity?  This may be one of the hardest things any organization will do.  Indeed, in any walk of life there will always be those that are negative for the sake of it and will never see a positive in anything, ‘every silver lining has a cloud’!

Company culture can contribute greatly to all employees being on board in an audit process.  How do management convey to their staff that an audit isn’t designed to find out what they are not doing and pull them up for it but rather it is designed to highlight areas across a business that are working well in an attempt to replicate those across the rest of the business?  Highlight the positives and identify the areas that require focus, while also conveying that this is ultimately for the good of the business and subsequently for them as employees.  Organizations successful in doing this have an established learning and sharing culture.  In practice this is not an easy culture to create.

There are many benefits in the audit process that should be promoted.  In terms of aviation, these benefits extend to how the audit process is built into the overall Safety Management System.  An effective and efficient SMS is underpinned by System Safety principles and Quality Management and a large part of that is audit management.

Audits ensure all policies and procedures are working, to verify that processes adhere to standards and regulations and to maintain a level of competency.  Performed regularly, audits contribute to complying with regulatory standards as well as identifying shortfalls and areas of improvement.  Audit Management provides a closed loop system from scheduling, planning, conducting and following up of audits in a manner that supports organization-wide improvement.

The key point in the above statement is – “supports organization-wide improvement.”  Promoting that fact can turn the negative views of an audit into a positive.  By that, I mean ensuring that people understand the reasons for the audit, everyone is on board and fully appreciate the importance of auditing to improve all areas of the business and ultimately as a result reduce their suspicions that the audit is merely performed to catch them out.

To achieve this goal, an open learning and sharing corporate culture is required.  That has to be organization wide and that comes from the top down and vice versa.

In conclusion, it is the culture of an organization that dictates whether employees will view the audit process in a positive light or not.  In saying that, there is no accounting for the naturally negative minded people in life and it wouldn’t matter what type of corporate culture they were working under – they will always moan regardless and I have no answer for getting them on board – that’s a completely different topic.

ACSF RECOGNIZES CAE AND GULFSTREAM AEROSPACE AS SUSTAINING MEMBERS

Alexandria, VA, June 6, 2013 — The Air Charter Safety Foundation (ACSF) is pleased to recognize CAE and Gulfstream Aerospace Corporation as sustaining members. Both companies have shown their commitment to the foundation’s vision of enhancing and improving safety through their generous financial support.

CAE is a global leader in modeling, simulation and training for civil aviation and defense. The company employs approximately 8,000 people at more than 100 sites and training locations in approximately 30 countries. CAE offers civil aviation, military and helicopter training services in more than 45 locations worldwide, and trains approximately 100,000 crew members yearly.

“I believe ACSF is one of the key drivers of safety and standards in the industry and want to support it and help shape where it is going,” said Rob Lewis, Vice President and General Manager for Business and Helicopter Aviation Training.

Gulfstream Aerospace Corporation, a wholly owned subsidiary of General Dynamics, designs, develops, manufactures, markets, services and supports the world’s most technologically advanced business-jet aircraft. Gulfstream has produced more than 2,000 aircraft for customers around the world since 1958. The company employs more than 12,500 people at 12 major locations.

“Gulfstream is excited to partner with Air Charter Safety Foundation as a sustaining member to further the mission and vision of the foundation,” said Gulfstream Aviation Safety Officer Tom Huff . “As a business aircraft manufacturer and world-wide service provider, it made perfect sense to join-on as a sustaining member to further safety of air charter and fractional ownership flight operations.”

“The generous support of CAE and Gulfstream enables the foundation to carry out its mission,” said ACSF President Bryan Burns. “We are extremely pleased that these companies share our vision to achieve the highest levels of safety in the industry.”

For further information, go to www.acsf.aero.

MegaMacs Oil and Fuel Tank Cleaning

MegaMacs Oil and Fuel Tank Cleaning

With our partner, Enviromacs International, we specialize in safe, efficient, cost-effective oil and aviation fuel storage tank cleaning.  No job is too big or too small for our highly trained team. Our state-of-the-art mobile tank cleaning equipment can easily handle tanks of any size, from smaller strategic tanks to the largest industrial reserve storage tanks.  Known in the industry for its flexibility, our oil and fuel tank cleaning system can be adapted easily to meet all of your tank cleaning needs.

Contact Enviromacs today to learn why we are the right choice for your oil or aviation fuel tank cleaning project.

Advantages

By choosing Enviromacs to complete your oil or fuel tank cleaning job, you can feel confident that your project will be executed safely and quickly, all while saving you time and money.

Save Time

Cleaning time is drastically lowered through use of the MegaMacs tank cleaning system.   For example, we can clean a 750,000 bbl capacity tank with a 1000 cubic meter volume of sludge in less than 28 days.

Save Money

The mobility and efficiency of the MegaMacs oil and aviation fuel tank cleaning system equates to significant time and money savings.

Minimize Environmental Impact

We protect the environment by using minimal water and cleaning solution during the cleaning process and by producing cleaner solids than traditional sludge removal services.

Cleaning Process

First,the MegaMacs system pressure washes heat-exchanged (180 degrees Fahrenheit) cleaning liquids using hydraulic pumps. The resulting waste fluid and sludge are pumped into the MegaMacs system, where the oil and water are separated from the solids.  The water is reused for cleaning, while the solids are extracted and the oil is reclaimed. At least 95 percent of the oil becomes a sellable product.

Dassault to expand Little Rock completion centre

By:   Dave Majumdar Washington DC

12:00 3 Jun 2013 Source:FLIGHT

Dassault is planning to expand its completion center in Little Rock, Arkansas, in anticipation of the company’s new Falcon SMS business jet, which will be unveiled later this year.

“Our next step in the Falcon family is an airplane – the code name is SMS – and that’s really why we needed to extend our presence here,” says John Rosanvallon, president and chief executive of Dassault‘s Falcon Jet division. “This brand new Falcon will be introduced at the next NBAA [National Business Aviation Association] convention in Las Vegas [Nevada] in October and we believe it will be the best Falcon yet.”

Over the next three years, Rosanvallon says Dassault will invest $60 million in new construction and the refurbishment of its existing facilities in Little Rock.

The construction will add 250,000 sq ft (23,225 sq m) to the factory’s 1 million sq ft of floor space. The project will also include refurbishments of the cabinet, upholstery and headliner shops and upgrades to older hangars.

Site preparation for the work will start in early 2014 and construction will be undertaken through the early part of 2016.

 

Sextant Readings Solutions – aviation professionals with a focus on Safety and Risk Management, Quality Management and Quality Assurance, and Compliance for the Aviation Industry.  Sextant Readings Solutions is an IS-BAO Support Services Affiliate, IS-BAO safety consultant, and Auditor.  Ideagen Gael Limited recognizes Sextant Readings Solutions as the authorized re-seller of Q-Pulse®, Ideagen Gael Risk® and MindGenius® for aviation for the Americas.

Aviation Document Management

Aviation Document Management

Whether you are flight crew, an aircraft engineer or ground staff, it’s imperative that the day to day use of circulated documentation must be accurate, up to date and accessible in order to achieve compliance standards set by aviation regulators.

A SMS Information Management solution Document Management provides a central storage for all controlled documents and associated records. Any documentation type, such as user manuals, company processes and procedures and associated supporting material, are fully supported.

Staff can be confident that they are accessing the latest version of any given document through their PC or mobile device at anytime, and in any place.

A SMS Information Management solution prevents the use of incorrect documents and always presents the most current approved revision to users. Documents are securely managed to prevent uncontrolled modifications, drafts or copies. Records pertaining to document change, history, approval and distribution are securely held for each revision of a document and are readily available for review. Document registers are automatically updated with approved changes, helping to eliminate the risk of human error.

The fundamental benefit of the Document Management module is its flexibility and capability. It dramatically reduces the bureaucratic burden of compliance management and provides an infrastructure to make the correct information available where needed. The module allows for efficient and effective change control and effortlessly demonstrates compliance to your management system. Significantly, it facilitates collective ownership of the management system within the organization.

The objectives for Document Management are to:

  • Make the correct information available at the point of need, when required
  • Encourage ownership of the compliance management system across an organization
  • Effectively manage change from an initial request, through drafting, approval, distribution and publishing
  • Contribute to more effective use of management system information
  • Reduce the bureaucracy of managing document control within a compliance management environment
  • Extend the accessibility of controlled documents throughout the organization and beyond via a secure web interface